How to Plan a Church Fundraising Concert

For many churches, music is their biggest asset — think of your organist, children's choir and all those featured soloists, for starters. You probably also have a whole host of closet musicians who've been hiding their talents under a bushel for years.

So, why not leverage all that joyful noise for fundraising? Follow these tips to organize your volunteers and schedule a fundraising concert at your church this season.

1. Put a Non-Musician in Charge

If you enlist the help of your organist or choir director for many of the performances, put an organized group of non-performers in charge of making the rest of the arrangements. This will allow more people to contribute and keep your very busy music minister from becoming overwhelmed.

2. Set the Date and Theme

Using your own sanctuary for the concert makes pulling off the logistics a snap, but do check in with your church leadership and the sexton or custodial staff about dates before you dive into advertising. It’s also a great idea to choose a theme for your concert, whether that’s a holiday, Bible verse or worship concept.

3. Develop the Set List

If your church’s music director will handle most of the musical preparation, she should select the songs and determine the order of performances. If you prefer a more informal talent show, announce sign-ups well in advance and have a small committee hold auditions and/or choose the order of the performances.

4. Advertise Early and Often

In addition to placing an ad in the church bulletin, make an announcement at each Sunday service. To get people interested, talk to your pastor about adding a short preview performance in the weeks leading up to the concert to pique the congregation’s interest. Be sure to advertise in the community at large as well.

5. Consider Ways to Add Value

Charging a modest admission fee for your concert is the primary way to raise funds for your cause, but you can also form a subcommittee to run a refreshment stand to capitalize on hungry audience members. You can also consider accepting prize donations for a silent auction that guests can peruse between sets or at intermission.
With a little bit of organization and a whole lot of music, you can showcase all of the musical talent in your church community and raise money for your favorite causes or next big faith initiative. Just don’t be surprised if your concert becomes a celebrated annual tradition!
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